National Programme Assistant

28 August 2017

UNFPA Mongolia Country Office

Post Title: National Programme Assistant
Level: Fixed term appointment, G5
Duration: 1 year (subject to extension upon satisfactory performance)
Location: UNFPA Mongolia Country Office
Issue date :  14 August 2017
Deadline : 28 August 2017, Monday, 10.00 am hours Ulaanbaatar time

Organizational Context
Under the guidance and supervision of the Assistant Representative, the Programme Assistant is expected to provide all necessary operational support to the effective daily implementation of UNFPA activities. This means working closely not only with the relevant programme officers, but also with the finance and administrative staff to ensure compliance with UNFPA financial rules and procedures.
Major Duties and Responsibilities

  • Prepares budget revisions based on approved workplans and justification letters from projects, and monitors project budgetary commitments
  • Generates the required financial reports in a timely manner
  • Provides day to day assistance to concerned project staff and implementing partners
  • Checks and examines various project financial reports for accuracy and consistency against approved budgets 
  • Participates in the preparation of annual and quarterly project workplans, and arranges for relevant work planning meetings within the office and with counterparts
  • Facilitates preparation of project review meetings, drafts minutes of meetings and provides any other necessary logistical support to such activities
  • Undertakes monitoring visits to project sites, when required, and verifies project assets once a year.
  • Takes required actions on operational and financial closure of projects in line with UNFPA programming guidelines and NEX procedures.
  • Ensures that all official documents are prepared and kept in the project files for retrieval and archiving.
  • Coordinates and liaises with between audit teams and projects for annual project audits
  • Facilitates project activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records.
  • Prepares necessary documentation, minutes of meetings and notes to file for relevant transactions (e.g. grant agreements, services contracts)
  • Ensures facilitation of knowledge-sharing between programme and operations clusters
  • Drafts routine project related correspondence 
  • Provides information to missions, visitors and other counterparts requesting
  • Maintains all project related documentation in the office.

Academic requirements: A university degree in business administration or related field.
Experience: 5 years of relevant work experience. Prior experience with international organizations, and/or the UN is an asset.
Language: Fluency in English and Mongolian, excellent writing and translation skills.
Computer skills: Proficiency in current office software applications, including word processing, power point presentations, excel spreadsheets. Familiarity with People Soft/ERP is an asset.
How to Apply:
Please deliver the following documents in a sealed envelope to the UN House Receptionist before 10.00 am hours, Ulaanbaatar time, 28 August 2017;

Please indicate the post title in subject area. Only short listed candidates will be contacted. Please note that incomplete applications would not be considered. The submitted documents will not be returned to the applicants. Post is advertised for Mongolian nationals only. There is no application, processing or other fee at any stage of the application process and UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status. UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We equally encourage men and women to apply.

UNFPA Mongolia Country Office
UN House, UN Street 14, Sukhbaatar District, Ulaanbaatar, Mongolia 14201
Tel: 976-11-353503, extension 3354, Fax: 976-11-353502
Contact person: Mr. Tumur, Finance Associate